St Luke's is committed to serving Christ and our community.
Your organization must be a non-profit organization.
Your organization must have general liability insurance coverage.
You must submit request at least 90 days in advance, and no more than 9 months in advance.
St. Luke’s provides tables, chairs, and podiums for community events. In the case of large events, there will be a setup fee and if overtime is required, it will be invoiced after the event.
Most of our meeting rooms are equipped with Audio Visual presentation systems and instructions on how to use them. The Tech Setup Fee covers setup, equipment checks, and equipment wear and tear. Some venues have more complicated systems, and St. Luke’s requires groups to meet with a Media Tech prior to the event, or we may require a Media Tech to be present. In these cases, the presentation should be submitted to our Media Director one week prior to the event.
For large (50+ people), or evening (after 6 pm) events St. Luke's reserves the right to schedule an armed officer or unarmed security guards, depending on the size and nature of the event. Rates are listed in the Facilities & Service Fees document below.
St. Luke's may provide beverages or linens, which must be requested 2 weeks in advance.
Organizations may cater their event on site or order from a local restaurant. For events involving a caterer, St. Luke's requires a janitorial staff person on duty (See Facilities & Service Fees document below.) They will work with your licensed insured caterer and/or workers to ensure your event runs smoothly. Catering Licenses and proof of insurance must be on file 2 weeks prior to the event. A list of approved caterers can be provided upon request.
Upon receipt of the request, Facilities Administration will review it and verify availability. Once the event is approved, you will be notified by phone or e-mail.
Facilities Administration will work with you through the planning stages and make any changes or updates discussed after the initial submission to ensure a successful event.
An invoice will be sent to the responsible party with all anticipated charges a month prior to the event with payment due 2 weeks prior to the event. Any additional charges incurred will be invoiced after the event.