Contributions Specialist

Mission of the Position

The Contributions Specialist processes and records all revenue income sources for St. Luke’s. This position must interact with donors and customers to ensure that contributions are distributed appropriately, and process and verify every contribution. The Contributions Specialist is responsible for having strong accounting skills and an aptitude for great customer service.

Essential Duties

• Enter donations, with assistance from the Finance Admin, received by check, cash, and online credit card giving accurately and timely into the church financial management systems.
• Process memorial gifts, send acknowledgments to donors.
• Interact with donors regarding their gifts and pledges via telephone and other correspondence.
• Maintain donor confidentiality.
• Assist Church members in managing online giving.
• Prepare and mail periodic records of giving to donors (monthly, quarterly, annually.)
• Generate giving reports and other internal reports as needed/requested.
• Manage online giving on church website.
• Assist with online registrations as needed.
• Manage donor contact information in The Rock.
• Manage Point of Sales system; have a payment terminal that various ministries check out and transactions must be reconciled.
• Coordinate Sunday counter volunteers for the accounting department.
• Process all non-contribution revenue and registration fees to St. Luke’s.
• Administer and process pledge campaign.
• Adheres to internal controls established for department.
• Other duties as assigned

Competencies

Education:

• High school diploma/GED is required.
• At least two years of college education preferred.

Experience:

• Must possess a minimum of one-year related work experience; two years preferred.
• Previous experience working in a non-profit strongly preferred.

Talents:

• Patient demeanor with strong interpersonal skills.
• Ability to establish trust with donors and develop strong relationships with them.
• Strong computer skills including Excel and Word.
• Self-Motivated Individual.

Ability to multi-task and balance competing priorities.

Sunday School Coordinator

Mission of the Position

The primary mission of the Children’s Sunday School Coordinator is to build a spiritual foundation in each child that lasts a lifetime. The Children’s Sunday School Coordinator role provides professional communication and support to our staff, children, families, and congregation.

Essential Duties

Administrative Functions

• Attend meetings and takes minutes, as needed
• Order supplies for Sunday School needs
• Prep, pack, and deliver weekly Sunday School supplies
• Manage organizational system for Sunday School curriculum and supply storage
• Study current practices and develop ways to fine-tune processes for attendance, security, check-in, and reporting
• Contact the congregation regarding programs, events, and registration information, via phone, email, or face-to-face
• Maintain database with updates of volunteers, new members, visitors, etc.
• Reserve rooms, media and specific setups for programs and events in accordance with established policies and procedures
• Perform all other required administrative duties as needed

Volunteer Coordination

• Ensure assigned weekly programs and events have sufficient volunteer headcount and communicate expectations to volunteers
• Coordinate volunteers’ talents with the ministry needs and assign tasks appropriately based on weekly programs
• Oversee, train, and equip volunteers, as needed
• Collect and gather confidential information from volunteers relating to Safe Sanctuary and communicate Safe Sanctuary requirements to all volunteers within the Children’s Ministries

Additional Responsibilities

• Assist in childcare and Sunday programming, as needed
• Other duties as assigned

Competencies

Education:

• High school diploma required
• Associate’s or bachelor’s degree in related field preferred

Experience:

• Two to four years of related experience
• Proficient in Microsoft Office Suite; database management experience preferred

Talents:

• A passion for cultivating a love of Jesus in each child
• Active and growing disciple of Jesus
• Spiritual gifts such as apostleship, administration, shepherding, leadership, compassion, evangelism and exhortation
• Excellent written and verbal communication skills
• Excellent interpersonal and customer service skills
• Detail oriented and professional
• Ability to work independently and reliably
• Ability to organize and prioritize tasks

Wedding Coordinator

Mission of the Position

The Wedding Coordinator is responsible for scheduling, coordinating, and managing up to 40 weddings and related events per year at St. Luke’s United Methodist Church. This position serves as an ambassador of St. Luke’s to Brides, Grooms, families, & wedding guests and is expected to provide excellent customer service to all parties involved in the wedding events. 

*Hours for this position fluctuate as weddings are scheduled.  Most weddings total 30-40 hours, including meeting with couple, prep work, rehearsal, and wedding.

Essential Duties

• Meet with potential Brides and Grooms to walk through St. Luke’s United Methodist Church as a venue and discuss any applicable wedding policies or procedures; If couple chooses St. Luke’s as a venue, discuss preliminary details expected and timeline
• Stay in communication with Bride, Groom, and families, including regularly scheduled meetings and phone calls to relay pertinent information and communicate deadlines throughout the wedding planning process
• Develop venue policies, including pricing, based on research of comparable churches
• Coordinate with other areas of the church, including facilities, media, music & fine arts, and ministers to ensure partnership
• Keep up-to-date calendar of all upcoming weddings and up to date checklists for each couple
• Complete reservations in online facilities scheduling software for all weddings, rehearsals, and bridal portraits
• Complete all paperwork for event, including day-of schedules, detailed worksheets for wedding guild volunteers, receipts, certificates, marriage licenses, mailings, etc.
• Manage and interact with vendors, ensuring policies are abided by
• Lead wedding rehearsals on Friday nights with up to 50 people included in the ceremony, while maintaining strong attention to detail, clear communication, and hospitality
• Day of the wedding, coordinate volunteers, set up the space and check facilities are prepared correctly, communicate with coworkers, volunteers, and vendors to troubleshoot, run the wedding processional, and ensure all goes smoothly for the Bride, Groom, and families in a timely manner.
• Collect wedding fees and distribute to finance, ministers, musicians, etc. Keep an organized and detailed finance spreadsheet chronicling all fees collected
• Train and communicate with substitute wedding coordinators, when necessary
• Organize the Wedding Guild volunteers and keep an updated online sign-up to ensure presence at rehearsal and ceremony, communicate the expectations clearly
• Maintain timely call backs and email communication with potential wedding couples
• Maintain and update website content regarding weddings at St. Luke’s
• Act as an ambassador of St. Luke’s United Methodist Church and be knowledgeable about St. Luke’s ministries and services
• Other duties as assigned

Competencies

Education:

• High school diploma or GED required
• Bachelor’s degree in event planning, hospitality, or related field preferred

Experience:

• One (1) – two (2) years of event planning experience

Talents:

• Professionalism
• Excellent written and verbal communication skills
• Strong time management skills and ability to multi-task
• Able to work independently; self-starter
• Detail-oriented
• Strong organizational skills
• Approachable, but authoritative when necessary
• Strong interpersonal skills; comfortable with one-on-one conversations and public speaking
• Excellent customer service and hospitality skills
• Quick & effective decision-making skills